Suppose, you must have to wish someone on his/her birthday or on his success day. As, today we use email instead of traditional letter to wish someone, who lives far away from us, this becomes quite problematic if you forget the date. Now, obviously, you can use reminder but, what if you can schedule your email at predefined time? I think, this would be better instead of having a reminder.
How to Schedule Email for Sending on Future Date
To schedule email for sending at future date, here are some useful tools and tricks. Do check them out one by one.
You can schedule your email from this website. You have to sign-up with the email, from which you want to send your message. Next time whenever you want to schedule your email you have to just sign in with your email address then compose your mail and schedule it for future.
1. Sign up for LetterMeLater. After that an activation link will be sent to your email address. Activate your account by clicking on that activation link.
2. After that, click on the “Compose” button to compose your message.
3. Put your recipient’s email address, subject. In the “When to send” field you can put directly the day. date, month, year, time* of scheduling. You can also set those by clicking the buttons at the right hand side.
4. After completing all the tasks, just click on “Schedule to be sent” button.
Your message will be sent at the scheduled date and time.
If you don’t want to browse the website every time when you schedule your email then you can schedule the email from your own inbox. Just go to your inbox and follow the steps.
1. Compose your mail.
2. In the address section put the address Me@LetterMeLater.com.
3. Now in top of your message write the recipient’s address, the scheduling time and the other details. The format should be like this.
to: recipient(s) cc: recipient(s) bcc: recipient(s) when: date(s) to send - semicolon delimited for recurring emails options: any of these options: reminder, hidden, html
Immediately after you send it, you will get an email indicating whether your email has been scheduled successfully or not. If it was successful then you can see it in your LetterMeLater account.
* Note: Though there is a graphical option to chose the schedule date and time you can put them manually. Some standard form of date and time is
now next friday next year 2pm tomorrow 4:02 am 4 hours 45 minutes Sunday January 1, 2012 at 6:00 AM
Read Also: 3 Easy Ways To Schedule Status Update On Facebook and Twitter
Schedule Email Using Google Script
This is yet another and more trustworthy method to schedule email for send at a later date. If you use this method, there is no need to use any third party software except a Google script.
1. At first, head to this link and copy the script in your own Google Drive account.
2. Thereafter, you have to change the default time zone. To change default time zone, just go to File > Spreadsheet Settings and set it as yours.
3. Then, click on “Gmail Scheduler” and “Authorize” button respectively. (You need to authorize your Gmail account and give the permission to the script authority in order to set timings.)
4. Now, you can import your pending emails those are currently saved in Draft. Just click on “Gmail Scheduler” and “Fetch Messages” link to import emails to the spreadsheet.
That means, instead of pressing the “Send” button, you will have to save the email message in your Draft folder on Gmail while composing. This is the only thing you should keep in mind.
5. After that, you have to select a date and time so that your emails get delivered. To select the date and time, just double click on the respective empty box of any particular email listed in the spreadsheet and do so. You can either use the calender or enter the date and time in this format – mm/dd/yyyy h:mm:ss (24 hour format is required).
6. After scheduling all the emails, hit the “Gmail Scheduler” button again and select “Schedule Messages”.
That is all! Now, your emails have been scheduled for sending at a future date. After sending, the Status will be changed from “Scheduled” to “Delivered”.
Limitations of Gmail Scheduler Script
This particular technique has some limitations such as,
- It works only for Gmail and Google Apps
- You can schedule only 20 emails
- You cannot change the Subject line and Recipient email from the Spreadsheet
Credit: This Google Script has originally written by Mr. Amit Agarwal.
Boomerang for Gmail
Boomerang is an awesome and very useful browser extension for scheduling email for future dates. This is useful and doesn’t have any complex settings either. This is a one-click setup and forget other tricks to get things done.
To use Boomerang, head to the Boomerang website and install the extension in your browser. You can install the extension aka add-on in Google Chrome, Mozilla Firefox and Apple Safari. Anyway, after installing, open your Gmail account and set it up by following the simple steps. Therefore, you will get an additional option to schedule your mails.
You can set a future date by clicking this button. The email will be delivered at the correct time.
Limitations of Boomerang (Free Edition)
As Boomerang is a premium service, the free edition comes with some barriers. For instance,
- You can schedule only 10 emails per month.
- No mobile access.
- No note taking.
- Track scheduled mails.
and few more.
Instead of waiting for the exact date to send email to any lovable person on his/her birthday or any other days, use these methods to schedule email for sending on a future date. There is no complex settings at all.